Wade Kessler posted an update 6 months, 3 weeks ago
A recent survey conducted with a leading provider of event store asked UK based event managers that which was their preferred tool for managing and planning their events. The most typical tool certainly was event store with 67% in the votes. Coming second and third were spreadsheets and ’other’ respectively.
Spreadsheets really are a surefire method of managing events – they are able to track budgets, monitor resources and is an ideal way of making and managing lists. The main benefit of spreadsheets just as one event management tool could be the affordable associated with them. Nearly all event managers get access to spreadsheets and they are generally a widely accepted document format.
However, you can find a high number of drawbacks if event managers choose to use spreadsheets as his or her top level management tool. Common issues include:
Poor efficiency: Using spreadsheets is not an effective method of managing each of the areas of a meeting. It’s likely that event managers will probably be using many different spreadsheets, with a large number of tabs, holding so much data. Managing all of this data within spreadsheets can be confusing with an outsider, and frustrating for all those users.
Lost data: Spreadsheets are simply as safe as the server/system they lay on. Should they be continued a computer hard drive, there’s a risk that every the information will probably be lost contrary goes wrong with that computer or laptop. Spreadsheets are also vulnerable to freezing/stalling and unless the wedding manager is accustomed to saving on a regular basis, there exists a high-risk that data and work will likely be lost.
Trouble keeping data up to date: Many events have multiple event managers, all with similar spreadsheets to organise and plan various areas. Problems arise when managers update spreadsheets without informing another event mangers that this spreadsheet changed. If event managers have a copy with the master spreadsheet and work on that, the property owner soon becomes old. There’s also issues when multiple event manger needs to access the spreadsheet concurrently. Only 1 editable copy can be opened, causing the others being ’read only’ – treatment of capacity to make updates.
Hard to create reports to determine success: A key portion of event management is the capacity to analyse event success. It is vital to offer the power to know very well what constitutes a particular event successful and just what must be measured to be able to analyse event performance. Using spreadsheets makes mtss is a struggle. Although creating graphs and charts can be easy on spreadsheets, the amalgamation and sorting of the data can be an extremely complicated and time consuming task. It is necessary that whenever using spreadsheets, the game of measuring event performance is forgotten or dismissed.
Lack of management information: Similarly to the problem in creating reports to analyse performance, there’s also a insufficient management information overall. For companies organising many events a year it’s important to be capable of have a very clear picture of those events all together; understanding delegate numbers, budgets and other KPI’s across all events can help shape event strategy in the future.
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